Integrations: Verification and Screening, Built In

Identity verification (KYC)

Veriqua's onboarding workflow supports electronic identity verification against authoritative Australian data sources, including the Australian Government's Document Verification Service (DVS).

DVS checks are conducted through RapidID, Veriqua's appointed Information Match Agent, and authorised DVS infrastructure. Identity document information is compared with records held by the relevant Australian government document issuer or official record holder.

Before a DVS check is initiated, the individual must receive the required collection notice and actively provide express consent.

Veriqua does not disclose the underlying DVS Information Match Result to its business customer or allow that customer to infer the result. The client-facing identity opinion must be based on multiple identity checks. Consent evidence, transaction references and relevant audit activity are recorded without exposing the raw DVS response.

DVS availability remains subject to the applicable approvals, provider configuration and acceptance testing.

Company and entity verification (KYB)

For non-individual customers, Veriqua connects to authoritative company and business information sources, including the Australian Securities and Investments Commission and the Australian Business Register.

The onboarding workflow adapts to the customer type. Companies, trusts, partnerships, SMSFs and other structures follow different information and verification requirements, helping firms collect the appropriate details rather than relying on a one-size-fits-all form.

Beneficial ownership

Entity information feeds Veriqua's Beneficial Ownership Register, which records the ownership and control structure and identifies the individuals who ultimately own or control the customer.

The ownership chain, supporting information, review decisions and any required escalation are retained as part of the customer's evidence record. This allows a firm to demonstrate how it identified its beneficial owners—not merely that the question was asked.

Sanctions, PEP and adverse-media screening

Where screening is enabled, limited identifying information may be submitted through RapidID to ComplyAdvantage and its authorised service providers.

Customers and beneficial owners can be screened against relevant sanctions, watchlist and politically exposed person sources, including the DFAT Consolidated List, United Nations sanctions and other international sources available through the screening service. Adverse-media screening may also be included where configured.

A potential match is not treated as proof of wrongdoing. Matches must be reviewed by an authorised person, with the decision, supporting information and rationale recorded in the customer's compliance record.

Screening information may be processed or accessed in Australia or overseas, depending on RapidID's and ComplyAdvantage's contracted hosting, support and subprocessor arrangements.

One connected evidence chain

What ties these functions together is the evidence chain.

A customer who is onboarded, verified, screened, risk-rated and, where necessary, escalated leaves a connected record showing:

• what information was collected;
• what notices were provided and what consent was obtained;
• which checks were performed;
• which potential matches required review;
• who made each decision and when;
• what rationale and supporting evidence were recorded; and
• what ongoing monitoring or enhanced due diligence was required.

Veriqua's audit controls are designed to make this evidence tamper-resistant and attributable to the relevant user, role and timestamp.

Australian-hosted core platform with disclosed provider processing

Veriqua's core application environment, production database, document storage and routine database backups are configured in Australian regions. Core compliance records and uploaded customer documents are therefore primarily stored in Australia.

Identity verification and screening also use separate provider systems:

• DVS information is transmitted through RapidID and authorised DVS infrastructure to the relevant Australian government official record holder.
• Sanctions, PEP and adverse-media screening may involve ComplyAdvantage systems and authorised providers in Australia or overseas.
• Limited information may also be processed overseas for email delivery, website analytics, payment processing, technical support and service monitoring.

Veriqua applies data minimisation, access controls, encryption and appropriate provider requirements to these arrangements. Further information is available in Veriqua's Privacy Policy and Security & Data Residency Statement.